Minutes of the Board of Trustees Meeting

Wednesday, February 2, 2011

5:00 P.M.

Mike Gravitz called the meeting, convened in the Community Room, to order at 5:00 p.m.

Residential Trustees present and participating: Mike Gravitz, Bret Marshall, Steve Campbell and Ted Roper.

Commercial Trustees present and participating: Donna Boes, Heather Bowen and Majid Golafshani.

Approval of Previous Minutes

The Minutes of the December 2, 2011 Board of Trustees Meeting, upon motion duly made and seconded were unanimously approved.

Finance Committee

The Financial Statements from December 31, 2010 were reviewed. The Association reported an unaudited operating surplus of $19,105 Year-to-Date as of December 31, 2010. The Common Reserve Fund has an unaudited balance of $228,852 and the Residential Reserve Fund has an unaudited balance of $264,887 as of December 31, 2010. The Board also reviewed the delinquency report.

Building Improvement Committee

Mike Gravitz reviewed another recent flood which was caused by the failure of a plastic vanity water supply line. We will shortly be sending out a letter to inform owners of this risk and that the Association will purchase an inventory of stainless steel water supply lines that will be available to owners to purchase. The replacement does not require a water shut off but is somewhat tedious. The Association will have a few handymen available to assist at reasonable cost.

The Board discussed limiting useage of the bulletin board to advertisements and notices for owners for cottage industry purposes and limiting for profit commercial advertisements for real estate or rentals to a single one page notice placed by the management office whereby realtors and property managers can request that their Units and contact information be included. They simply must notify the management office by a yet to be determined weekly deadline to be included in the notice on the bulletin board and on the website.

The Committee has done some additional investigation on the proposal to place roofing material over the rooftop arbors. Pergola is the type we have and the local distributor informs us that it is not structurally possible to attach or add material to this structure made of very thin aluminum, a complete structural rebuild is necessary. The Board voted unanimously to not tamper with the Pergola structures but indicated that they would continue to consider other shelter options if owners wished to present them.

The Committee reported that the two story structure that has been installed immediately to the north of the north plaza is a back-up power generator for the 222 So. Main office building. It will run for periodic testing and infrequently in the event of power outages. Its recent operation was extremely quiet, the only noise created was coming from the temporary load brought in for the initial testing.

Redecorating Committee

The Committee reported that this phase of the redecorating is nearly complete. The delivery of furniture for the north lobby has been delayed. Delivery is not expected until March. After the furniture is delivered we will hold another silent auction, just like the previous one, for the remaining furniture.

Declaration and Rules

The Board announced that it has completed work on a revised "no smoking" amendment to our Declaration. Three years ago, a blanket ban on smoking failed to receive the consent of a sufficient number of owners to become effective. In order to continue to move American Towers in the direction of a no smoking facility, the proposed amendment has been revised to "grandfather", or exclude existing owners from the ban and that only new owners as of the date of recording will fully fall under the no smoking ban. It is seen that in this manner, over time that American Towers will eventually become a smoke free facility. Owners are reminded that while existing owners may smoke within their own Units, they are still subject to our existing rules that prohibit drifting tobacco smoke from entering any other Unit or into the Common Areas. Upon motion duly made and seconded, the Board unanimously recommends approval of the following amendment and approved its submission to the Owners for consent and approval so that it will be made a part of our Declaration of Condominium:

Section 7.11  Smoking Prohibition.  Smoking of tobacco products in any form by any Owner, Unit occupant, tenant of an Owner or guest of an Owner in or on any Unit, interior Common Areas, interior Limited Common Areas or any other interior areas of the Project, including without limitation any parking areas, shall be, and hereby is, prohibited. Provided however that any Owner or guest of an Owner (other than tenants) who occupies a Unit as of the date this amendment is recorded, shall be exempt from such prohibition within the Owner’s Unit only, subject to Section 7.01 of this Declaration. Such exemption shall not be assignable, transferable or appurtenant to the Unit and any tenant or purchaser of the Unit shall be expressly advised by the Unit Owner in writing that the exemption is personal and not transferable.

American Plaza Parking Board Meeting Minutes

The Board reviewed the APP Board meeting minutes from the meeting that was held on December 14, 2010.

Next Meeting Schedule

The next meeting will be a Residential Only meeting and was scheduled for Wednesday, February 23 at 6:00 pm in the Community Room.


The meeting adjourned at 6:00 p.m.

Respectfully Submitted,

Steve Campbell