Minutes of the Board of Trustees Meeting

Tuesday, June 14, 2011

5:00 P.M.

Mike Gravitz called the meeting, convened in the Community Room, to order at 5:00 p.m.

Residential Trustees present and participating: Mike Gravitz, Steve Campbell, Bret Marshall and Ted Roper.

Commercial Trustees present and participating: Steve Hansen and Heather Bowen. Donna Boes was excused.

Approval of Previous Minutes

The Minutes of the May 4, 2011 Board Meeting upon motion duly made and seconded were approved.

Finance Committee

The Finance Committee recommended approval of the 2011-2012 Budget as presented. Upon motion duly made and seconded, the motion passed unanimously. The Finance Committee also recommeded the appointment of Mantyla McReynolds LLC as the auditor to perform our annual audit. Upon motion duly made and seconded, the motion passed unaimously.

The Finance Committee also recommeded approval of a request for a waiver of late fees for an owner who recently was able to pay off the delinquency entirely through the sale of the condo. After discussion, the Board decided that unanswered questions remained as to whether or not the Board could grant a waiver of a Rule contained in the Declaration. The question was tabled until for a future meeting.

The Board then reviewed the membership of the Finance Committee and noted that last month with the appointment of Steve Hansen, the Commercial Trustee, that there are now two Commercial Trustees on the Finance Committee. Even though it was argued that more experience and background would be more helpful, it was also noted that the excessive voting weight on the Committee could on occaision sway the recommendations of the committee in a way that may not be seen as objective. It was also noted that the Bylaws permit only one Commercial Trustee to serve on the Finance Committee. Upon motion duly made and seconded, the Board, by a vote of 4 to 2 decided to allow one Commercial Trustee as a member of the Finance Committee, but that the Commercial Trustees could choose amongst themselves which of them would attend the meetings and serve as a member.

Building Improvement Committee

It was reported that the replacement of the second floor roof is well underway. It was also reported that the heating coils for the hallway air handlers is complete. All that remains is the installation of the digital control system which will replace the failed pneumatic controls. It was also reported that the heating boilers have been turned off for the summer and the chillers are on and functioning flawlessly. The Committee also wished to alert Owners that we will be holding our semi-annual "cook & flush" procedure as prescribed by the Health Dept. to control our legionella bacteria. Notices will shortly be posted.

Redecorating Committee

The Committee presented a proposal to remodel the men's restroom on the South Tower rooftop. It had been partially demolished in order to conduct repairs to leaking pipes and drains that were affecting the Unit below. Our Decorator submitted a proposal to remodel for $15,466. Two other contractors submitted bids for $8,750 and $6,460. Because this restroom is not a high profile facilty, the Board unanimously decided to forego the deluxe refurbishments and go with the low bid of new tile, lighting and fixtures.

Declaration and Rules & Regulations

The Board reviewed a set proposed Rules and Regulations from the Residential Rules and Regulations, that were deemed to more appropriately be classified as Common Rules and Regulations to which Commercial would be permitted input and voting, but which Commercial would also be subject to. The Board took the proposal under advisement for further review and comment before voting to make the change at the next meeting.

Next Meeting Schedule

The schedule of the next meeting is To Be Announced in view of various travel and holiday schedules of the Trustee.


The meeting adjourned at 6:00 p.m.

Respectfully Submitted,

Steve Campbell