Minutes of the Board of Trustees Meeting

Tuesday, November 27, 2012

5:00 P.M.

Bret Marshall called the meeting, convened in the Community Room, to order at 5:00 p.m.

Residential Trustees present and participating: Bret Marshall, Steve Campbell, Ted Roper and Paul Carpenter.

Commercial Trustees present and participating: Heston Nielson and Heather Bowen.

Commercial Trustee Donna Boes was excused.

Appointment of New Residential Trustee

HOA President and Trustee Mike Gravitz recently and suddenly was required to sell his Unit and move to Colorado to relocate near to family there. The Board unanimously offered thier sincere thanks and gratitude to Mike's many years of service on the Board and the Building Committee. The Residential Trustees unanimously appointed Finance Committee member Paul Carpenter as a Residential Trustee and Residential Vice President to serve out the remainder of Mike Gravitz's term. The full Board then unanimously elected Bret Marshall as President of the Board.

Approval of Previous Minutes

The Minutes of the July 10, 2012 Board Meeting, upon motion duly made and seconded, was approved.

Finance Committee

The Financial Statements from October 31, 2012 were reviewed. The Association reported an unaudited operating surplus/(deficit) of $43,351.75 Year-to-Date as of October 31, 2012. The Common Reserve Fund has an unaudited balance of $342,875 and the Residential Reserve Fund has an unaudited balance of $464,708 as of October 31, 2011. The Board also reviewed the delinquency report.

Rooftop Amenity Area Roof Replacement Project

It was reported that the Rooftop project is rapidly nearing completion. The South Roof hot tub will be operational within a few weeks. The North Roofing itself is also complete. There remains a small section of pavers that still have to be placed. The contractor underestimated the number needed. In addition, on both roofs, a number of pavers appear to be cracking and deteriorating. This is a warranty issue and they will all be replaced at the time the remaining pavers will be delivered. The replacement pavers may have to wait until warmer weather due to the snow on top and the moisture underneath is freezing them in place and they cannot be removed. We anticipate that it will be some time before the North hot tub is complete due to the freezing temperatures preventing work on all of the plumbing. The many pots and planters will be put back in place and also replanted as soon as weather permits.


It was reported to the Board that the next redecorating project will include refurbishing each of the residential floors with new carpet and other upgrades. It will also include the rooftop interior lobbys as well as additional upgrades in the Community Room. It is anticipated that this project will be undertaken in 2013.

American Plaza Parking Board Meeting Minutes

The Board reviewed the minutes of the June 28, 2013, the August 30,2013 meeting and the September 27, 2013 Board Meetings of American Plaza Parking.


The meeting adjourned at 6:10 p.m.

Respectfully Submitted,

Steve Campbell