Minutes of the Board of Trustees Meeting

Thursday, June 26, 2008

5:00 P.M.

Norman Salisbury called the meeting, convened in the Community Room, to order at 5:00 p.m.

Residential Trustees present and participating: Norman Salisbury, Mike Gravitz, Sandra Lee Sterns, and John Patton

Commercial Trustees present and participating: Donna Boes, Jonathan Dunn and Steve Orullian.

Approval of Previous Minutes

The Minutes of the May 14, 2008 Board of Trustees Meeting upon motion duly made and seconded were unanimously approved.

Finance Committee

The Financial Statements from April 30, 2008 were reviewed by the Manager. The Association reported an unaudited operating surplus of $98,654 Year-to-Date as of April 30, 2008. The Common Reserve Fund has an unaudited balance of $263,983 and the Residential Reserve Fund has an unaudited balance of $400,827 as of April 30, 2008. The Board also reviewed the delinquency report. It was reported that the annual audit will begin shortly as our fiscal year ends on April 30. Each Owner will receive a copy of the audited financial statements and the audit report when it is completed.

Building Improvement Committee

The committee reviewed the results of the survey recently submitted to the owners regarding a proposal to submit an amendment to our bylaws to prohibit smoking at American Towers. Of 1000 total available American Towers pro rata votes, 721 votes were cast with 588 cast in favor of submitting such an amendment for a formal vote of approval. 133 votes were submitted against proposing such an amendment. Based upon several written comments opposing a prohibition on the rooftops and the plaza, it was proposed to exclude them from the amendment. The proposed amendment reads as follows:

The Declaration of Condominium for American Towers, A Condominium Project, shall be and hereby is amended to include the following additional provision as numbered:

Section 7.11 Smoking Prohibition. Smoking of tobacco products in any form by any Person, Owner, Unit occupant, tenant of an Owner or guest of an Owner in any Unit, interior common areas, interior Limited Common Areas or any other interior areas of the Project, including without limitation any parking areas, shall be, and hereby is, prohibited.

Following extensive discussion by Trustees and other Owners present, upon motion duly made and seconded, the vote on on the motion was three votes in favor of proposing the above amendment, one vote against proposing it, with three abstentions. A question was raised as to whether the motion passed with 3 in favor and 1 against since the 3 votes in favor is not a majority of Trustees present. The motion was declared passed but the Board took the question under advisement.

The Board reviewed revised rules for the pool and spas. The rules were drafted to comply with the Health Department guidelines and requirements dealing with outbreaks of cryptosporidiosis. Inasmuch as there have been recent outbreaks, the Board considered that these rules are prudent and reasonable and should be made permanent. Following motion duly made and seconded, the revised rules were passed unanimously by the Residential Trustees. The Board also authorized the placement of new signs with the rules to be posted by the pool and spas.  The revised rules are made a part of these minutes by reference.

The next meeting is scheduled for July 30, 2008.


The meeting adjourned at 6:00 p.m.

Respectfully submitted,

Mike Gravitz