Minutes of the Board of Trustees Meeting

Thursday, July 8, 2004

5:00 P.M.

Norman Salisbury called the meeting, convened in the Community Room, to order at 5:00 p.m.

Residential Trustees present and participating: Norman Salisbury,  John Patton and Sandra Lee Sterns

Commercial Trustees present and participating: Larry Shelton, Donna Boes and Steve Tester.

Trustees Excused: Irene Link

Management present and participating: Joe Toronto

Approval of Previous Minutes: April 29, 2004

The Minutes of the April 29, 2004 Board of Trustees Meeting, upon motion duly made and seconded was unanimously approved.

Financial Statements: May 31, 2004

The Financial Statements for May 31, 2004 were reviewed by the Manager. The Association reported an unaudited surplus of $22,274.12 Year-to-Date as of May 31, 2004. The Board also reviewed the delinquency report.

Building Committee

Mike Gravitz reported that the AC construction has progressed well and the new system is performing admirably. He reported that owners should be aware that with the new system, chilled water temperatures are significantly lower than ever before and exposed valves and pipes near the fan coil in each unit may begin to perspire condensation and drip. It was recommended that owners should place a small plate or piece of foil with the edges rolled on the sheet rock to catch the drips to avoid damaging or staining the sheet rock.

The Board received and reviewed the Building Committee written report regarding Policies and Procedures in response to water leaks. The report recommends that our response should be to always attempt to locate the source of the leak immediately. If such is unsuccessful, then to the degree possible, to shut off the water to the affected areas until a more comprehensive diagnosis and repair can be conducted. A motion was made to adopt the recommendation. The motion was amended to also require management to prepare written procedures in response to not only water leaks but other emergency situations. Upon motion duly made and seconded, the motion passed unanimously.

Social Committee

The Social Committee has planned a social event on Friday, August 13, 2004 on the south roof. All residents are invited to a dessert pot luck. Bring a dessert!

Exercise Room

Upon motion duly made and seconded, the Board unanimously approved the purchase of a new commercial grade eliptical trainer for the exercise room and asked John Patton the Treasurer to approve the final purchase price.

Access Cards

Management reported that when access cards are returned for refund of the deposit, most are returned unsuitable for reissue or in questionable condition. The Board unanimously approved a motion to change the deposit to a purchase and eliminate the refunds for access cards.

Staff Holiday Gratuity

During the budget preparation and in response to requests from various owners, it was proposed that the Board change the method of paying Holiday gratuities to the staff. The Association would no longer pay these from the budget but prior to the Holiday season, a mailing and invitation will be sent to all residents to voluntarily contribute to a gratuity pool which will be equally distributed to the staff. Upon motion duly made and seconded, the motion passed unanimously.

Unit Door Repainting

Management reported that the paint to many of the doors and frames of individual units has become very damaged and unsightly. It was suggested that management evaluate those units in most need of repainting, those doors that are marginal, and those in no need. After providing written notice to the owners of those condos with doors needing repainting, the painting would be contracted and the owners charged $50 to repaint the doors and frames. Upon motion duly made and seconded, the motion passed unanimously.

APP Board Meeting Minutes

The Board received and reviewed the American Plaza Parking Board meeting minutes of April 21, 2004.


The meeting adjourned at 6:30 p.m.

Respectfully submitted,

Sandra Lee Sterns