Minutes of the Board of Trustees Meeting

Thursday, August 27, 2009

5:00 P.M.

Mike Gravitz called the meeting, convened in the Community Room, to order at 5:00 p.m.

Residential Trustees present and participating: Mike Gravitz, Steve Campbell, Janet Fisher, Bret Marshall.

Commercial Trustees present and participating: Donna Boes, Taymour Semnani.

Welcome Newly Elected Trustees and Election of Officers

The Board welcomed newly elected Trustees Janet Fisher and Bret Marshall. The Board also expressed a vote of appreciation to outgoing Trustees Norm Salisbury and John Patton. Upon motion made and duly seconded, the following were unanimously elected by the Board as officers of the Association: Mike Gravitz, President; Janet Fisher, Residential Vice President; Bret Marshall, Treasurer; Steve Campbell, Secretary; Jon Dunn, Commercial Vice President. Ted Roper and Janet Fisher were appointed to continue to serve on the Finance Committee with Ted Roper to serve as Chairman. Fred Ausseressess was also appointed to serve on the Finance Committee.

Approval of Previous Minutes

The Minutes of the July 22, 2009 Board of Trustees Meeting and the August 8, 2009 Annual Meeting of the Members, upon motion duly made and seconded were unanimously approved.

Finance Committee

The Financial Statements from July 31, 2009 were reviewed by the Manager. The Association reported an unaudited operating surplus of $16,397.59 Year-to-Date as of July 31, 2009. The Common Reserve Fund has an unaudited balance of $378,548 and the Residential Reserve Fund has an unaudited balance of $503,914 as of July 31, 2009. The Board also reviewed the delinquency report.

Building Improvement Committee

The committee asked that the Finance Committee take another look at the domestic water pump replacement project that has been on the table now for several months and make a recommendation to the Board with respect to this project. The committee also requested that owners make an effort to keep their windows closed as an energy conservation measure and not try to heat the outside during winter or to air condition the outside during the summer. We have investigated purchasing new window stops to replace those that are missing and they are no longer available, but we will continue to investigate alternative means of providing for the missing window stops.

The Board had previously approved the purchase of a new entraguard system, the system by which guests call up to an resident's condo and then be bussed in. It is expected to arrive within a couple of weeks. Install kits may need to be purchased as the new units are significantly smaller than the existing units.

Our cable TV contract has renewed as is until December of 2010, however, Comcast, our cable provider has indicated that they will continue to negotiate for a long term contract that meets our needs. It was reported that channel 14 is now being broadcast on channel 3. Comcast needs to make some equipment changes in order for us to receive channel 3.

It was reported that we have contacted an HVAC contractor to address the cooling problem in the south tower lobby. They have some measures they can take immediately to address the problem before attempting a full scale overhaul.

The committee reported on the failure of a vanity supply line which failed and caused multiple thousands of dollars of damage. The flexible rubber supply lines even though encased in steel mesh appears to be of insufficient quality and many may continue to fail over time. The committee is looking into making recommendations for replacing these lines with long term replacement parts as well as the costs of replacement.

Community Council Issues

It was reported that some Trustees and several other owners attended our community council meeting and participated in a discussion of homeless and transients in an effort to try to find solutions to what appears to be an increasing vagrancy problem in the immediate neighborhood. The city is also continuing to solicit input regarding an apparent increasing panhandling problem in our area.

Next Meeting Schedule

The next meeting scheduled for Wednesday, September 23, 2009 at 5:00 p.m.

Design Committee


The meeting adjourned at 6:00 p.m. and was followed by a presentation and question and answer discussion of possible upcoming design refurbishment issues that have been under discussion.

The meeting ended at 7:00 p.m.

Respectfully submitted,

Steve Campbell