Minutes of the Board of Trustees Meeting

Thursday, September 4, 2008

5:00 P.M.

Norman Salisbury called the meeting, convened in the Community Room, to order at 5:00 p.m.

Residential Trustees present and participating: Norman Salisbury, Mike Gravitz, John Patton and Steve Campbell

Commercial Trustees present and participating: Donna Boes, Jonathan Dunn and Steve Orullian.

Election of Officers

Upon motion duly made and seconded, Norman J. Salisbury was re-elected as President of the Association, Mike Gravitz was elected as the Residential Vice President, Donna Boes as Commercial Vice President, John Patton as Treasurer, and Steve Campbell as Secretary.

Approval of Previous Minutes

The Minutes of the June 26, 2008, July 9, 2008 and the August 9, 2008 Board of Trustees Meetings upon motion duly made and seconded were unanimously approved.

Finance Committee

The Financial Statements from July 31, 2008 were reviewed by the Manager. The Association reported an unaudited operating surplus of $20,690 Year-to-Date as of July 31, 2008. The Common Reserve Fund has an unaudited balance of $297,287 and the Residential Reserve Fund has an unaudited balance of $432,464 as of July 31, 2008. The Board also reviewed the delinquency report.

Building Improvement Committee

Following discussion and upon motion duly made and seconded, the Board unanimously approved Robert I. Merrill Co. to proceed with the replacement and repair of defective or broken fire doors on each floor.

The committee reported that John Frank is in process of designing and producing the specifications and plans for the new hot and cold water pumps. PacifiCorp has confirmed that they will perform on their participation and energy incentive payments to the Association.

It was reported that there have been several incidents of clogged kitchen drains overflowing and causing damage to some Units. The Board wished to remind all residents to refrain from disposing of any solid waste in the kitchen sink disposals. Even though these are convenient, over time, waste residue from them nearly always causes slow drains and other problems. Anything that can be disposed of in them can be more easily disposed of in the kitchen waste basket.

The Board also reviewed the issues and problems relating to cold water in several hot water risers in the north tower Jackson Units. Maintenance has been working on this difficult problem for many months. All of the shower mixing valves on that riser have now been replaced, other check valves and pressure valves have also been replaced, but the problem persists. Maintenance, with the assistance of the manager and the building committee will continue to work on this problem.

The Committee also reported that during the recent rainstorm, a persistent serious roof leak related to the north tower sky-house re-occurred damaging a condo on the 26th floor as well. Inasmuch as the leak appears related to not only the asphalt shingle roofing, but also to several skylights, sheet metal siding and the tile deck, the manager has requested the services of a waterproofing consultant who solved a similar problem in the south tower sky-house. The Board unanimously approved this measures.

Enforcement of Prohibition of Nuisance

The Board reviewed Section 7.01 of the Declaration of Condominium which contains a prohibition against "nuisance", "noxious or offensive activities", or "any activity which may become hazardous or unsafe to any person". The Board then reviewed and approved procedures (including independent verification, warning letters and fines) for the manager and staff to follow when receiving complaints regarding noise or drifting tobacco smoke coming from other Units. The Board reaffirmed its desire and obligation to enforce these prohibitions.

The manager reviewed the circumstances of repeated noise and nuisance offenses from one Unit in particular and related that the imposition of the maximum fines appeared to have little deterrent effect in this situation. The Board then unanimously authorized the manager to seek injunctive relief through litigation.

Right to Combine Units

The Owner of Units 901 S and 908 S pursuant to section 4.03 of the Declaration has request approval to install a doorway between the Units. The request is permitted by section 4.03 of the Declaration but also requires approval of the Association. The Board unanimously approved the request.

American Plaza Parking Association Meeting Minutes

The Board reviewed the meeting minutes of the July 15, 2008 APP Board meeting.

Next Meeting Schedule

The next meeting is scheduled for September 24, 2008.


The meeting adjourned at 6:00 p.m.

Respectfully submitted,

Steve Campbell