Minutes of the Board of Trustees Meeting

Wednesday, October 23, 2002

5:00 P.M.

Norman Salisbury called the meeting, convened in the community room, to order at 5:00 p.m.

Residential Trustees present and participating: Norman Salisbury, Irene Link, Sandra Sterns and John Patton

Commercial Trustees present and participating: Deborah Pariseau and Donna Boes

Excused: Larry Shelton

Management present and participating: Joe Toronto

Resignation and appointment of Trustee

Norman Salisbury reported that last Monday he received a letter dated Friday, October 18, 2002 from Blane van Pletzen resigning as Trustee of American Towers Owners Association. Pursuant to Section 4.10 of the Bylaws of the Association, the remaining Residential Trustees met on Monday, October 21, 2002 and unanimously appointed John Patton to fill the vacancy created and to serve as Trustee through the remainder of the term of office.

Approval of Previous Minutes: September 9, 2002 and September 13, 2002

After approving proposed written amendments to the minutes of the September 9 2002 meeting, The Minutes of the September 9 and 13, 2002 Board of Trustees Meetings, upon motion duly made and seconded, were unanimously approved.

Financial Statements: September 31, 2002

The Financial Statements for September 31, 2002 were reviewed by the manager. The Association reported an unaudited income of $31,013 Y-T-D in September for the Operating Fund. The Common Reserve Fund has an unaudited balance of $95,828 and the Residential Reserve Fund has an unaudited balance of $264,776. The Board also reviewed the Delinquency Report and the managers explanation report of each delinquency.

Building and Improvement Committee

In the absence of the Committee chairman, the manager summarized the progress thus far and the status of the air conditioning situation. Mike Gravitz had earlier submitted a written report and recommendation. The Board also reviewed a status report from our consulting mechanical engineer John Frank regarding his progress and recent building load calculations. These reports are made a part of these minutes by reference. Inasmuch that there is still much study to be performed regarding the capacity, condition and replacement of the cooling tower, the consensus of the reports indicate that the most critical shortcoming of the system is and has been the condenser side water pumps. John Frank had previously reported that this portion of the repair, the most critical, could be performed within a budget of $20,000 and could be installed before he completes his engineering and while the Board evaluates additional work needed and funding alternatives. It was noted that it is likely that the cooling tower will certainly require replacement, that the time frame of replacement is not yet known and that an increase in the Common Reserve Fund will likely be necessary to fund its cost. Upon motion duly made and seconded, the Board authorized a Budget of $20,000 from the Common Reserve Fund with no increases in the present assessment to fund the first stage of the repair, the replacement of the condenser motors and pumps. The motion passed unanimously with all Trustees voting in favor.

Finance Committee

Shinika Sykes reported that the Finance Committee has had some significant turnover in membership recently and indicated that additional volunteers and members would be most welcome. She reported that the committee is fully prepared to scrutinize any recommended changes to the assessment levels, especially in regards to funding a replacement cooling tower, and will make recommendations to the Board as a committee in that regard.

Approve Installation of Private Satellite Receiver

The US Customs service, a tenant in the commercial office space has requested permission to install a small 18" satellite receiving dish on or near the heliport of the South Tower and will be hidden from view. Installation and maintenance will be entirely at their expense. The owner of the South Towers Skyhouse also requested permission to install a small weather antennae on or near their private air conditioning units on the same roof at their own expense which also will be hidden from view. Upon motion duly made and seconded, The Board unanimously approved the requests contingent upon both parties agreeing in writing to bear any and all costs of removal and restoration at any time of future removal.

Amendment to Rules and Regulations

It was noted that there is a conflict in our Rules and Regulations regarding smoking on the Rooftop Recreation Area and in the Parking Garage. Upon motion duly made and seconded, the Residential Trustees unanimously approved changing Rule and Regulation C. 1. UTAH CLEAN AIR ACT to read as follows: C.1. In accordance with the Utah Clean Air Act, no smoking is permitted in the common areas, which includes all amenity areas including spas, hallways, and stairwells. Smoking is also prohibited within 25 feet of any exterior entrance including those on the rooftops and in the parking garage.

Rooftop Gardening Committee

It was reported that the Board has received two proposals and recommendations to conduct the rooftop gardening. The Board decided to defer appointing a chairman or a committee. The Board deferred immediate action but indicated that it intends to have a program and a committee in place well in advance of Spring planting time. The Board also wished to thank those who have been diligently watering and caring for the plants the past several months.

Next Meeting

The next Board Meeting is scheduled for Thursday, November 21, 2002, at 5:00 p.m. The Board cordially invites all residents to plan to attend regularly, setting aside the last Thursday of each month at 5:00 p.m.


The meeting adjourned at 6:30 p.m.

Respectfully submitted,

Sandra Lee Sterns