Minutes of the Board of Trustees Meeting

Tuesday, December 7, 2010

5:00 P.M.

Mike Gravitz called the meeting, convened in the Community Room, to order at 6:00 p.m.

Residential Trustees present and participating: Mike Gravitz, Bret Marshall and Ted Roper.

Excused: Steve Campbell, The Commercial Trustees were excused due the "Residential only" business matters.

Approval of Previous Minutes

The Minutes of the Sept. 29, 2010 Board of Trustees Meeting, upon motion duly made and seconded were unanimously approved. Some technical corrections were made to the June 9, 2010 meeting minutes.

Finance Committee

The Financial Statements from October 31, 2010 were reviewed. The Association reported an unaudited operating surplus of $36,663.75 Year-to-Date as of October 31, 2010. The Common Reserve Fund has an unaudited balance of $214,555.55 and the Residential Reserve Fund has an unaudited balance of $273,682.40 as of October 31, 2010. The Board also reviewed the delinquency report.

Building Improvement Committee

The bugs to the Entraguard system have finally been resolved with the installation of an ethernet network interface. This seems to have resolved the problems we were having with uploading the phone numbers that frequently resulted in missing numbers. It was also clarified and corrected a previous misrepresentation about the capabilities of the system. Owners may be able to request the entry of multiple names into the system, but only to the extent that the multiple names all use the same access code and same phone number. Multiple access codes together with additional phone numbers is a capability that is not available.

The replacement of the hot and cold water pumps project is now complete. All that remains is the "commissioning" of the pumps which will certify they installation to Pacificorp. after which they will then be able to pay us the agreed upon incentive payment to offset part of the installation cost. The installation of the new domestic hot water boilers is also complete and certified and they are performing well. During periods of highest water demand, we can now supply ample hot water by utilizing only one boiler at a time. It appears we will need to use two boilers only under extreme circumstances.

The start of the North Tower roofing job appears to be imminent, the only constraint being the weather. The job will include replacing the membrane around the Community Room and Library skylights that we are no longer able to patch and continue to leak.

Following a relatively severe flood resulting from a failed vanity supply line, it was discovered that these flexible mesh coated lines are susceptible to failure over time and need to be replaced periodically. Further research by the committee has uncovered a source of corrugated bendable stainless steel supply lines that are otherwise not readily available and the cost is quite reasonable. The Board will shortly be rolling out a program and invitation to owners to eliminate the risks of the unsafe supply lines with these new ones that likely would not fail and potentially would not deteriorate or need replacement.

Redecorating Committee

The progress of the North Lobby redecorating effort was briefly reviewed. The elevator interiors are now complete. The installation of the furniture will be done last, likely in the month of February.

Rules and Regulations

The Board reviewed two additions to the Rules. The first simply modifies the wording regarding our mandatory lease agreement to make the "latest version" mandatory. This permits minor modifications to the AT lease agreement as situations arise that need to be addressed in the lease language.

The second Rule change is the addition of language to Rule F.5. regarding a discretionary keys that residents may voluntarily leave at Security for the resident's own use. The added language is as follows:

Security will use "best efforts" to make the discretionary key available to Owners or Residents upon request, as well as to individuals authorized by Owners or Residents either verbally or in writing, but makes no assurances or guarantees that the correct keys will be made available to the correct individuals or that the individuals requesting the key have been correctly identified. Owners and Residents, by leaving a discretionary convenience key with Security, agree to hold American Towers Owners Association and its employees harmless, and waive any and all claims of damages or liability that may arise from any act or activity, use or misuse, or loss of, any discretionary convenience key voluntarily left in the custody of American Towers Security.

Upon motion duly made and seconded, the above additions to the Rules were unanimously approved.

American Plaza Parking Board Meeting Minutes

The Board reviewed the APP Board meeting minutes from the meeting that was held on August 26, 2010.

Rooftop Area Coverings

The Board reviewed and discussed a proposal to add some weather resistant coverings to the trellis near the rooftop grills as a protection from weather and rain and to provide some additional shade. The Board reviewed the proposal and agreed to investigate the feasibility of the proposal and to look at other options as well.

Next Meeting Schedule

The next meeting was scheduled for the last Wednesday in the Month of January 2011.


The meeting adjourned at 6:00 p.m.

Respectfully Submitted,

Steve Campbell